Custom Course Data: set up custom fields about courses

Intended Audience: Admins, Managers  

Custom course data fields let you record additional information about courses. Use custom data to record course type, skill level, or topic.

Custom course data appears when you export the Course Status report, so you can use it in further analysis. 

If you do not see custom course data in your Settings > Courses options, contact the Support team to ask them to enable the settings.

Topics covered in this article:

• Field types for custom course data
• Create a text data field
• Create a drop-down data field
• Add custom course data

Field types for custom course data

When you create custom course data fields, you choose which type of data to collect:

• String: text and/or numbers
• Decimal: only numbers, with decimals allowed
• Integer: only whole numbers
• String Choice: words or numbers, from a list you provide - no free text
• Decimal Choice: numbers with decimals allowed, from a list you provide - no free text
• Integer Choice: whole numbers, from a list you provide - no free text

Selecting a Choice type means you enter the choices the learner sees, in the Comma separated values field. You can edit these choices as required, but need at least one value to create the field.

Selecting a Choice type prompts an additional Selection type option.

• Single Select allows users to make a single choice only
• Multi Select lets users choose one or more options

Create a text data field

This type of field lets the user enter values directly.

1. From main navigation go to Settings > Courses > Custom Course Data. 
2. From action menu, select Create New Field.
3. Enter a name for the field in Name. 
4. Select a Field Type. The text options are:
   • String
   • Decimal
   • Integer
5. Save to finish.

Note: After you select a field type and save it, you can't change its type completely. For example, you can change a String field to String Choice, but not to Decimal. 

Create a drop-down data field

This type of field provides a list of values for the user to select.

1. From main navigation go to Settings > Courses > Custom Course Data. 
2. From action menu, select Create New Field.
3. Enter a name for the field in Name. 
4. Select a Field Type. The drop-down options are:
   • String Choice
   • Decimal Choice
   • Integer Choice
5. Enter the values for the drop-down menu, as comma-separated values.
6. Select Save.
7. In Selection Type, choose Single Select or Multi Select.
8. Save to finish.

The following screenshot shows a String Choice field with comma-separated entries, and the Selection Type field.

Tip: you can change the order of the fields by dragging and dropping the field names on the Custom Course Data page.

Add custom course data

Access the custom course data fields from Courses > your course name > Custom Course Data.